RUAIH Readiness Starter Pack

Instant download after payment, and it stays in your member library permanently. Card or Apple Pay.

What it is

The seven registers and checklists a reader of the readiness guide fills in on day one: the AI inventory, the evidence register, the gap register, the artifact checklist, the risk classification worksheet, and the vendor question set with its refusal log. The files you fill in, rather than the documents you sign.

What is in it

These are the things the first chapters of the readiness guide tell you to fill in, in the order the book asks for them.

1. AI inventory. One row per tool: name, vendor, whether it arrived embedded in something you already owned, the workflow it sits in, the decision it influences, whether it touches PHI, named operational owner, named clinical sponsor, go-live date, contract and renewal date. Compiled from your EHR vendor’s own feature list and two years of contracts before you ask departments, because asking first produces a shorter and more flattering list.

2. Evidence register. One row per artifact rather than per tool. What the artifact is, which of the five areas it speaks to, who signed it, the date they signed it, where the file lives, and when it is next due for review. The date column is the one that does the work.

3. Gap register. What is missing, who owns closing it, what closing it actually requires, and the date it is due. Separate from the evidence register on purpose, because a list that mixes what you have with what you lack gets read as neither.

4. Artifact checklist. The evidence set mapped across the five areas, with a readiness level per line: absent, drafted, signed, operating. The distinction between signed and operating is where most self-assessments quietly overstate.

5. Risk classification worksheet. A structured judgement per tool: what the tool touches, whether a human acts on its output, what happens if it is wrong and nobody notices, and the resulting tier with the reasoning written down. The reasoning column matters more than the tier.

6. Vendor question set (docx). The questions to put to a vendor in writing before signing, covering subpopulation performance, training data and whether yours is used, retention and deletion, the update and revalidation path, and what the contract says on the worst day.

7. Refusal log. The companion to file six, and the file most organisations have never kept. One row per question asked, the date, who was asked, and what came back, including the questions that were declined or answered with marketing. Diligence is a record of what you asked, not a record of what you were given.

What this is not

It is not the RUAIH Governance Artifact Pack. That pack costs $497 and does a different job. If you are choosing between them, choose on this basis: this pack holds the files you fill in, that pack holds the documents you sign.

Specifically, the $497 pack adds the drafted governance documents that are not here at all. The committee charter. The use-case intake and risk-tiering procedure. The clinical LLM red-team protocol. The local validation study protocol. The model card template. The post-deployment monitoring plan. The vendor due-diligence questionnaire. The regulatory and standards crosswalk. It also carries six further registers beyond the ones listed above.

So the honest version: if you need somebody to have written the charter, this pack will not help you and you should buy the other one. If you have the documents and need the record of them operating, start here.

There is also an enterprise licence of the larger pack at $1,497, which adds internal reuse rights across your entity and the editable source files.

How it is built

Every workbook has data validation on the cells you fill, plain-English error messages when a value is out of range, and IFERROR on every division so an empty input reads as a dash rather than #DIV/0!. Formula cells are protected; your cells are not. There is no password. Review, Unprotect Sheet, and the workbook is yours to change.

Where to start if you have not bought anything

The readiness score is free, takes about twenty minutes, and names the artifact you are missing. Run it first. It will tell you which of these two packs you actually need.

Licence

Single organisation. One entity, unlimited internal users at that entity.

Disclosure

The Healthcare AI Institute is not affiliated with, endorsed by, or accredited by the Joint Commission or CHAI. These are independent working templates, not official guidance from either body, and buying them certifies nothing.